1
applicant

Secretary to the CEO

Wisdom RecruitmentS   Colombo • Full-time

Location: Colombo, Sri Lanka (Fully Onsite)

Job Type: Full-time (Monday – Friday)

Company: Leading IT Firm

Recruitment Partner: Wisdom RecruitmentS

About the Company & Role

Wisdom RecruitmentS is pleased to partner with a leading, fast-growing IT firm based in Colombo to find an exceptional, highly organized, and proactive professional for the dual role of Program Manager cum Secretary.

In this high-visibility, full-time onsite role, you will work directly with the Chief Executive Officer (CEO), serving as the vital link between executive strategic initiatives and seamless daily operations. This position demands a rare blend of sharp project/program management governance alongside elite executive personal assistance and public relations capabilities.

Key Responsibilities

Program Management & Strategic Coordination

  • Oversee, track, and drive key company programs and strategic projects initiated by the CEO's office to timely completion.
  • Monitor project timelines, coordinate across internal tech teams, and prepare comprehensive progress reports for the executive team.
  • Maintain a high-level overview of organizational commitments and ensure action items from leadership meetings are executed.

Secretarial & Executive Personal Assistance

  • Manage complex, fast-changing calendars and optimize the CEO’s daily schedule.
  • Coordinate intricate local and international travel logistics, including comprehensive itinerary planning, flight bookings, hotel accommodations, and visa arrangements.
  • Draft, review, and polish high-level corporate communications, professional emails, and official documentation with precision.
  • Organize, schedule, and facilitate executive meetings, ensuring agendas are set and detailed minutes are recorded.

Public Relations & Stakeholder Engagement

  • Act as a professional gatekeeper and primary point of contact for the CEO’s office, managing relationships with high-profile clients, partners, and external stakeholders.
  • Handle PR-related inquiries and facilitate a smooth flow of communication that aligns with the firm’s leading reputation.

Required Qualifications & Skills

  • Experience: Proven experience tracking projects or programs, coupled with executive secretarial or personal assistant experience, ideally within an IT or corporate corporate setting.
  • Technical Proficiency: Advanced command of MS Office Suite, with exceptional skills in Microsoft Excel (data tracking, reporting) and modern calendar management tools.
  • Communication: Elite verbal and written English communication skills; a natural ability to draft powerful, professional correspondence.
  • Organizational Mastery: Out-of-the-box organization skills with a sharp eye for detail and the ability to multitask under tight deadlines.
  • Interpersonal Prowess: Strong PR, networking, and relationship-management skills characterized by high emotional intelligence, confidentiality, and professional decorum.

Work Schedule & Benefits

  • Working Days: Monday to Friday.
  • Location: Modern office environment in Colombo (Onsite).
  • Remuneration: An attractive, market-competitive salary package commensurate with experience and qualifications awaits the selected candidate.

How to Apply

If you possess the unique combination of project leadership and executive assistant excellence required for this role, we want to hear from you.

Please send your updated CV highlighting your relevant program management and secretarial accomplishments to careers@wisdomrecruitments.com or apply directly through the ITPro.lk website.